Here are some useful forms and documents you may need as a unit owner.
Click on the Rental Agreement link and send It by email to firstname.lastname@example.org
Once completed, please print and fax to (772) 231-6843. For your protection, and prior to the start of your week, please call The Reef office at 772-231-1000 to confirm your Rental Agreement has been received or email us at: email@example.com. The Reef does not acknowledge receipt of faxed or mailed Rental Agreements, but we can reply to your email confirmation request if sent to: firstname.lastname@example.org
Rent My Unit Email Process
If you prefer to rent your Reef timeshare unit using Email, you must send an Email to: email@example.com with the following information included:
Note: I would suggest that you Copy and Paste the following Text into the body of your email message after you have read and agreed to the Reef Rental Agreement Terms and Conditions. Then you can complete or fill in the required information in your Email.
REEF OCEAN RESORT
TIMESHARE RENTAL AGREEMENT
P.O. BOX 643448
VERO BEACH, FL. 32964
PHONE: 772-231-1000 FAX: 772-231-6843
UNIT/S_________________________WEEK/S________________________YEAR TO RENT_________
At the Reef Ocean Resort, do hereby authorize the management of the Reef Ocean Resort Association, Inc. to rent the above listed week(s) on our behalf at the existing rental rate.
I/We fully understand the Administration fee (25%) and credit card fee (4%), where applicable, will be deducted from the rent collected and the balance will be forwarded to us approximately (45) days after the check-out of the guest.
If your rent check is lost in the mail there is a $35.00 bank fee for stop payment that will be taken out of your rental proceeds.
This may be cancelled anytime prior to the rental of the unit. However, once a reservation has been received for my unit, this agreement cannot be cancelled. It is the owner’s responsibility to find out if the unit has been rented before attempting to occupy or exchange the unit. Rentals are not guaranteed. There will be no rental proceeds if a renter cancels or “no-shows.”
I/We fully understand The Reef Ocean Resort does NOT notify the owner when a unit has been rented except by mailing the proceeds to the owner. Remember a guest may change their mind about renting your unit and upgrade or downgrade to a different unit at check-in. Don’t count on money until they have come and gone!! You may call us at any time to check the status of your rental.
We are required by I.R.S. to send a 1099 form to anyone who received over $600.00 rental income per year. We are unable to list your unit unless you provide us with a social security number. We have provided a space for your number below.
The Reef Ocean Resort will attempt to rent your unit for a full 7 days although in light of the current economic situation we have been experiencing fewer days rented.
WE MAY INCREASE YOUR RENTAL WITH BOOKING.COM FOR AN ADDITIONAL 15%. THIS WILL BE REFLECTED ON YOUR RENTAL CHECK.
______________________________ _________ __________________
SIGNATURE OF OWNER DATE SOCIAL SECURITY (required)
______________________________ ________ ___________________
SIGNATURE CO-OWNER DATE SOCIAL SECURITY (required)
IMPORTANT!!!! Please call the resort to make sure your rental agreement has been received prior to the start of your week. 772-231-1000 (letters have been lost in the mail)
Board of Directors Information Form for Candidates
All owners are encouraged to take an active part in the operation of their resort. Reef Board Members serve for 2-year terms and new Board Members are elected annually, usually at the Fall Board Meeting. (See Board Member Requirements) Please complete the Board of Directors Application Information Form available here and either mail or email it to firstname.lastname@example.org. Information Forms are used to provide Board Candidate information to the membership for the Fall Board Meeting and should be received in time for the announcement mailing.
The 2014 Reef Ocean Resort Voting Proxy
Voting Proxy Forms are mailed to owners each year prior to The Reef Annual Meeting. When ready, your 2014 Voting Proxy form will be sent to you by mail. Please complete the 2014Proxy Information Form (click on highlighted 2014Proxy) available here and either mail or email it to email@example.com.